Mac Microsoft Outlook Shortcuts

 

Microsoft Outlook Shortcuts for Mac

 

A lifesaver in daily life can be keyboard shortcuts! The thing about shortcuts is they often speed up your productivity. For the purpose of this article, we provide many of the Microsoft Outlook shortcuts. These shortcuts cover all aspects of working in Microsoft Outlook from Mail, Calendar, Contacts, Notes to Tasks.

These general shortcuts, will enable you to do things such as open new windows and items, edit items, and find stuff. The purpose of shortcuts is to make your life easier. We compiled these shortcuts for Microsoft Outlook on the MacOS so that you can print them off and keep them at your work station. Most people can’t memorize all the shortcuts (or have the time), so another solution to printing them off is to bookmark this article so you can refer back to it.

A solution we suggest is to go through the list and find 50 shortcuts that you will find useful, copy and paste them to a document then print them off, then try to remember as many as you can. Once you memorize most the ones, you printed off, if not all the 50 shortcuts, come back and select 50 more and repeat. Eventually, you would be able to remember them all and speed up production while working within Microsoft Outlook.

  • Save an item – Command + S
  • Print an item – Command + P
  • Undo the last action – Command + Z
  • Redo the last action – Command + Y
  • Minimize the active window – Command + M
  • Create a new folder in the navigation pane – Shift + Command + N
  • Create new email (in Mail view) – Command + N
  • Hide the reading pane or show it on the right – Command + Backslash ( \ )
  • Hide the reading pane or show it below – Shift + Command + Backslash ( \ )
  • Move the selected item to a different folder – Shift + Command + M
  • Copy the selected item to a different folder – Shift + Command + C
  • Select all items in the item list, if the item list is the active pane – Command + A
  • Minimize or expand the ribbon – Options + Command + R
  • Hide Outlook – Command + H
  • Quit Outlook – Command + Q
  • Start dictation – Fn + Fn
  • Insert emoji – Control + Command + Space
  • Go to Mail view – Command + 1
  • Go to Calendar view – Command + 2
  • Go to Contacts view – Command + 3
  • Go to Tasks view – Command + 4
  • Go to Notes view – Command + 5
  • Open the Sync Status window or make it the active window – Command + 7
  • Open the Sync Errors or make it the active window – Command + 8
  • Open the Contacts Search window – Command + 0
  • Open the Outlook Preferences dialog box – Command + Comma ( , )
  • Cycle forward through open windows – Command + Tilde ( ~ )
  • Cycle back through open windows – Shift + Command + Tilde ( ~ )
  • Close the active window – Command + W
  • Open the selected item – Command + O
  • Move forward through controls in a window – Tab
  • Move back through controls in a window – Shift + Tab
  • Search current folder – Option + Command + F
  • Do an advanced search in Outlook (add Item Contains filter for searching) – Shift + Command + F
  • Find text within an item – Command + F
  • Find the next instance of the text you searched for in an item – Command + G
  • Find the previous instance of the text you searched for in an item – Command + Shift + G
  • Create a new message Command + N
  • Send the open message Command + Return
  • Send all messages in the Outbox and receive all incoming messages Command + K
  • Send all the messages in the Outbox Shift + Command + K
  • Save the open message and store it in the Drafts folder Command + S
  • Add an attachment to the open message Command + E
  • Open the Spelling and Grammar dialog box Command + Colon ( : )
  • Check recipient names in the open messages Control + Command + C
  • Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list – Command + R
  • Reply to all – Shift+ Command + R
  • Forward the message – Command + J
  • Open the selected message in a separate window – Command + O
  • Clear the flag for the selected message – Option + Command + Apostrophe ( ‘ )
  • Mark the selected message as junk mail – Command + Shift + J
  • Mark the selected message as not junk mail – Command + Shift + Option + J
  • Display the previous message – Control + Opening bracket ( [ )
  • Display the next message – Control + Closing bracket ( ] )
  • Navigate to the previous pane in the Mail view – Shift + Control + Opening bracket ( [ )
  • Navigate to the next pane in the Mail view – Shift + Control + Closing bracket ( ] )
  • Move the selected message to a folder – Shift + Command + M
  • Decrease the display size of text in an open message or in the reading pane – Command + Hyphen ( – )
  • Increase the display size of text in an open message or in the reading pane – Command + Plus sign ( + )
  • Scroll down to the next screen of text or, if you are at the end of a message, display the next message – Spacebar
  • Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message – Shift + Spacebar
  • Delete the selected message – Delete
  • Permanently delete the selected message – Shift + Delete
  • Delete the current message, and, if the message window is open, close it – Command + Delete
  • Mark selected messages as read – Command + T
  • Mark selected messages as unread – Shift + Command + T
  • Mark all messages in a folder as read – Option + Command + T
  • Open the Calendar window – Command + 2
  • Create a new appointment – Command + N
  • Open the selected calendar event – Command + O
  • Delete the calendar event – Delete
  • Switch the view to include today – Command + T
  • In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month. – Command + Left arrow
  • In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month. – Command + Right arrow
  • Navigate to the previous pane in the Calendar view – Shift + Control + Opening bracket ( [ )
  • Navigate to the next pane in the Calendar view – Shift + Control + Closing bracket ( ] )
  • Create a new contact – Command + N
  • Open the selected contact – Command + O
  • Delete the contact – Delete
  • Close the current open contact and open the previous contact – Control + Opening bracket ( [ )
  • Close the current open contact and open the next contact – Control + Closing bracket ( ] )
  • Navigate to the previous pane in the People view – Shift+ Control + Opening bracket ( [ )
  • Navigate to the next pane in the People view – Shift + Control + Closing bracket ( ] )
  • Move to the Task window – Command + 4
  • Create a new task – Command + N
  • Open the selected task – Command + O
  • Delete the task – Delete
  • Close the current open task and open the previous task in the Tasks list – Control + Opening bracket ( [ )
  • Close the current open task and open the next task in the Tasks list – Control + Closing bracket ( ] )
  • Navigate to the previous pane in the Tasks view – Shift + Control + Opening bracket ( [ )
  • Navigate to the next pane in the Tasks view – Shift + Control + Closing bracket ( ] )
  • Move to the Notes window – Command + 5
  • Create a new note – Command + N
  • Open the selected note – Command + O
  • Delete the note – Delete
  • Close the current open note and open the previous note in the Notes list – Control + Opening bracket ( [ )
  • Close the current open note and open the next note in the Notes list – Control + Closing bracket ( ] )
  • Navigate to the previous pane in the Notes view – Shift + Control + Opening bracket ( [ )
  • Navigate to the next pane in the Notes view – Shift + Control + Closing bracket ( ] )
  • Send a note as an email – Command + J
  • Cut the selected text to the clipboard – Command + X
  • Copy a selection to the clipboard – Command + C
  • Paste a selection from the clipboard – Command + V
  • Paste a selection from the clipboard and match the destination style – Shift + Option + Command + V
  • Make the selected text bold – Command + B
  • Make the selected text italic – Command + I
  • Underline the selected text – Command + U
  • Strike through the selected text – Shift + Command + X
  • Insert a hyperlink – Control + Command + K
  • Move the cursor left one character – Left arrow
  • Move the cursor right one character – Right arrow
  • Move the cursor up one line – Up arrow
  • Move the cursor down one line – Down arrow
  • Move the cursor to the beginning of the current paragraph – Option + Up arrow
  • Move the cursor to the end of the current paragraph – Option + Down arrow
  • Move the cursor to the beginning of the current word – Option + Left arrow
  • Move the cursor to the end of the current word – Option + Right arrow
  • Insert a tab stop – Tab
  • Move the cursor to the beginning of the line – Command + Left arrow
  • Move the cursor to the end of the line – Command + Right arrow
  • Move the cursor to the top of the message body – Command + Up arrow
  • Move the cursor to the bottom of the message body – Command + Down arrow
  • Move the cursor to the beginning of the selected text – Command + Home
  • Move the cursor to the end of the selected text – Command + End
  • Scroll up – Page up
  • Scroll down – Page down
  • Flag the selected item for follow up, with Today as Due Date – Control + 1
  • Flag the selected item for follow up, with Tomorrow as Due Date – Control + 2
  • Flag the selected item for follow up, with This Week as Due Date – Control + 3
  • Flag the selected item for follow up, with Next Week as Due Date – Control + 4
  • Flag the selected item for follow up, with No Due Date – Control + 5
  • Flag the selected item for follow up, and add a custom Due Date – Control + 6
  • Flag the selected item for follow up, and add a reminder – Control + Equal sign ( = )
  • Mark the selected item as Complete – Control + Zero ( 0 )
  • Clear the selected item’s follow-up flag – Option + Command + Apostrophe ( ‘ )

 

These tips and tricks are provided by Revival Technology. Revival Technology is a Managed Service Provider (MSP) that provides IT solutions for companies. To learn more about Revival Technology, LLC, visit our website at www.RevivalTechnology.com to find out how we can help your business, the most common services performed, and our process.