Microsoft Word Shortcuts


Microsoft Word Shortcuts



I am sure many of you use Microsoft Word on a daily bases, but the question is, “Do you know the keyboard shortcuts?” You would be surprised on just how many shortcuts there are for Microsoft Word that will make using Word more convenient.

But does anyone really have time to remember all the shortcuts? Most users do not have the time to memorize them all, so here is a list of many of them that you can bookmark for reference. Some of them are more helpful than others, everyone uses Microsoft Word differently. If you just select a few of them to memorize it is worth it. It could also be helpful and more convenient to print off the list to have at your workstation.

We have included both Windows PC and Mac shortcut key combos.

  • Ctrl+N: Create a new document (COMMAND + N)
  • Ctrl+O: Open an existing document (COMMAND + O)
  • Ctrl+S: Save a document (COMMAND + S)
  • F12: Open the Save As dialog box (SHIFT + COMMAND + S)
  • Ctrl+W: Close a document (COMMAND + N)
  • Ctrl+Z: Undo an action (COMMAND + Z)
  • Ctrl+Y: Redo an action (COMMAND + N)
  • Alt+Ctrl+S: Split a window or remove the split view (ALT + COMMAND + S)
  • Ctrl+F2: Print Preview View (COMMAND + P)
  • Ctrl+F: Search a document (COMMAND + F)
  • Shift+F7: Open the thesaurus. (CONTROL + OPTION + COMMAND + R)
  • Left/Right Arrow: Move the insertion point (cursor) one character to the left or right (Left/Right Arrow)
  • Ctrl+Left/Right Arrow: Move one word to the left or right (OPTION+Left/Right Arrow)
  • Up/Down Arrow: Move up or down one line (Up/Down Arrow)
  • Ctrl+Up/Down Arrow: Move up or down one paragraph (Command+Up/Down Arrow)
  • End: Move to the end of the current line (Command + Right Arrow or End)
  • Ctrl+End: Move to the end of the document (Command + End or Command + FN + Right Arrow)
  • Home: Move to the beginning of the current line (Command + Left Arrow or Home)
  • Ctrl+Home: Move to the beginning of the document (Command + Home or Command + FN + Left Arrow)
  • Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window (Option + Command + Shift + Page Up/Page Down)
  • F5: Open the Find dialog box with the “Go To” tab selected, so you can quickly move to a specific page, section, bookmark, and so on. (F5)
  • Backspace: Delete one character to the left (delete)
  • Ctrl+Backspace: Delete one word to the left (Command + delete)
  • Ctrl+C: Copy to the Clipboard (Command + C)
  • Ctrl+X: Cut selected text to the Clipboard (Command + X)
  • Ctrl+V: Paste the Clipboard contents (Command + V)
  • Ctrl+F3: Cut selected text to the Spike. (Command + F3)
  • Ctrl+Shift+F3: Paste the Spike contents (Command + Shift + F3)
  • Ctrl+B: Apply bold formatting (Command + B)
  • Ctrl+I: Apply italic formatting (Command + I)
  • Ctrl+U: Apply underline formatting (Command + U)
  • Ctrl+D: Open the Font dialog box (Command + D)
  • Ctrl+Shift+< or >: Decrease or increase font size one preset size at a time (Command + Shift + < or >)
  • Ctrl+[ or ]: Decrease or increase font size one point at a time (Command + [ or ])
  • Ctrl+=: Apply subscript formatting (Command + =)
  • Ctrl+Shift+A: Formats all letters as uppercase (Shift + Command + a)
  • Ctrl+E: Center a paragraph (Command + E)
  • Ctrl+L: Left-Align a paragraph (Command + L)
  • Ctrl+R: Right-Align a paragraph (Command + R)
  • Ctrl+J: Justify a paragraph (Command + J)
  • Ctrl+1: Set single-spacing (Command + 1)
  • Ctrl+2: Set double-spacing (Command + 2)
  • Ctrl+5: Set 1.5 line Spacing (Command + 5)
  • Ctrl+Shift+N: Apply the normal paragraph style (Shift + Command + N)
  • Alt+Ctrl+1: Apply the Heading 1 style (Option + Command + 1)
  • Alt+Ctrl+2: Apply the Heading 2 style (Option + Command + 2)
  • Alt+Ctrl+3: Apply the Heading 3 style (Option + Command + 3)
  • Ctrl+Enter: Insert a page break (Command + return)
  • Ctrl+Shift+hyphen (-): Insert a non-breaking hyphen. (Command + Shift + hyphen)

That about completes the lesson for today. We will be posting additional blogs on Microsoft Excel and Microsoft Outlook shortcuts in the coming days.


These tips and tricks are provided by Revival Technology. Revival Technology is a Managed Service Provider (MSP) that provides IT solutions for companies. To learn more about Revival Technology, LLC, visit our website at to find out how we can help your business, the most common services performed, and our process.